What Are The Main Factors To Consider When Choosing A Document?

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What are the main factors to consider when choosing a document management system?

"Document management system" refers to software that allows you to store and keep track of electronic documents. While this is the most basic function of any document management system, those which are designed with functionality in mind typically come along with a variety of features. 1. Cloud access- These days, practically everything in business takes place online. Because employees need to upload and download documents at any time and any place, cloud access is a must. 2. Intelligent Organization- The larger a company gets, the more likely it is there will be more and more documents to organize. Categorization, tagging, and rating will help you find the files you need as quickly as possible 3. Search feature- It’s essential that your team is able to search through all of your content, yet so many document management systems lack this important feature. 4. Permissions- If you have a huge staff, it can sometimes be difficult to keep a social community in check. Permissions are truly necessary in this regard, as t allow you to choose who has the ability to delete or change files and documents and who does not. 5. Universal format support- The more formats your document management system can support, the better. This will ensure that you won’t run into any issues in the future.

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Backup and recovery- Although not a standard in every system, backup and recovery are an absolute must for a large organization. In the event of an emergency, all employees can be directed to an existing backup at all times. The majority of the best document management systems on the market today feature these features.

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